The key to success is to have all the information ready beforehand. This may include your notes, key points, to-dos, action reminders, and meeting summaries. If you are up to buy the paid subscription, this Motion AI meeting assistant review is the right page you have landed on. You get to know the strengths and weaknesses of a tool when you use it for some time. We have given that experience in this review.
A good online AI meeting assistant is one that contributes to your work ethic, efficiency, and improves your productivity. If you are a freelancer, business owner, or remote worker, you have to attend multiple online meetings. And here is when it becomes hard to note down all the important points, and if you miss any, it is even harder to recall them and address all the challenges. When your calendar is planned with the help of AI, notes from all the speakers, a task list ready, and action items marked, this completes almost the 50% of your chores. Now you can schedule your time properly and make the most out of it.
What Is Motion’s AI Meeting Assistant?
This is something many people do not know. Motion’s meeting assistant is not just one thing. It is actually two separate tools. Both tools are inside the same app. But they do different jobs.
The first tool is the Motion AI scheduling assistant for calendar management. Think of this tool as a personal assistant for your calendar. You tell it when you are free for meetings. The number of meetings you want each day is also something you can set. On top of that, you can add a short break before and after each meeting so you can rest. This tool connects to Google Calendar and Outlook. Those are the two most common calendar apps. This scheduling tool has been in Motion for a long time. Most users like it a lot.
The second tool is the Motion AI notetaker for Zoom and Google Meet. This one is newer. When a meeting starts, it joins the call. Then it listens to everyone. Everything people say gets written down during the meeting. After the meeting, make a short written summary of what happened. Tasks that people talked about are also found and saved. Then it can send an email to everyone about the meeting. Both tools are in the same app. But they do very different things.
Most other calendar apps do not have a notetaker. And most notetaker apps do not have a calendar tool. Motion is trying to give you both in one place. For some people, this is very useful. For others, it may not be what they are looking for.
Does Motion’s Notetaker Join as a Bot?
Yes, it does. When the Motion notetaker joins your call, it enters the meeting like a person. But it is not a person. It is a computer program. Other people in the meeting can see it in the list of participants. By default, its name looks like “[Your Team Name]’s AI Notetaker.”
You can change this name. But you cannot make it invisible. Every person in the meeting will see that the notetaker is there. The meeting being recorded will be clear to everyone. This is how all notetaker bots work on Zoom and Google Meet. They always appear as a visible participant.
Some people have a problem with this. For example, imagine you are in a sales call with a new client. The client sees a bot in the meeting. Seeing a bot can make some clients feel uncomfortable. Recording the call may also be something they do not want. Some jobs, like lawyers or doctors, also have strict rules about recording conversations. Because of this, some people prefer bot-free AI notetaker alternatives. These are tools that record without joining the call as a visible bot. Right now, Motion does not have this option.
Meeting Scheduling Assistant: What It Actually Does
Most Motion users say this is the best part of the app. The scheduling assistant helps you set up your meeting rules. For example, you can say: “I only want meetings between 10 AM and 3 PM.” A maximum of 3 meetings per day is also something you can set. On top of that, you can add 15 minutes of free time after each meeting. The tool saves these rules. Then it follows them every time.
The booking link is a simple but useful feature. Think of it like an online form. You send the link to someone. They open it, and they see only the times that fit your rules. They pick one time. The meeting goes to your calendar. You do not have to send many emails back and forth. Motion handles this for you. This is the AI calendar scheduling automation at work, which pairs well with AI assistant meeting summary tools for managing meetings end-to-end.
For example, you tell Motion: “No meetings after 3 PM.” From that day, no time after 3 PM will ever appear on your booking link. Or you tell it: “I need 15 minutes between meetings.” That gap will always be added automatically. You only have to set this one time. After that, Motion remembers and does it automatically.
But there is one area where this tool is not so good. The booking page looks basic. A tool like Calendly lets you change the design of your booking page much more. If you need a page that looks like your brand, or if you need special rules for meeting types, Motion may not give you enough options for that.
AI Meeting Notetaker: What It Actually Does
The notetaker works on Zoom, Google Meet, and Microsoft Teams. These are the three most popular video call apps. You can set it to join every meeting by itself. Or you can ask it to join only some meetings. This tool does several things. Each thing helps you with a different part of what happens after a meeting. Here is what each feature does.
- Live transcription with speaker labels: During the call, Motion listens. Everything that everyone says gets written down. Next to each sentence, it puts the name of the person who said it. So after the call, you can read the text like a conversation. You can see who said what.
- Auto-generated meeting summary: After the meeting, Motion writes a short report for you. This report tells you who was in the meeting. It also tells you what topics were discussed, what decisions were made, and what things are still unclear.
- One-click action item approval: During the meeting, people often say things like “I will send that report by Friday” or “Can you check on this?” Motion hears these and treats them as tasks. After the meeting, it shows you a list of these tasks. You click once to approve them. Then Motion adds them to your to-do list and puts them on your calendar.
- Automatic follow-up email after meetings: After the meeting, Motion sends an email to all the people who were in the call. This email has the summary, the notes, and the list of tasks. You do not need to write this email yourself. Motion does it for you.
- Searchable meeting archive: Motion saves all your meeting summaries in one place. You can search through them later. For example, you can type: “What did we decide about the Q3 budget?” Motion will look through all your old meeting notes and find the answer.
The writing quality is good when the sound is clear, and people speak English clearly. There are times, however, when the quality is not as good, for example, when there is noise in the room, or when someone speaks with a very strong accent, or when two people speak at the same time. All notetaker tools share this problem, not only Motion. One thing that makes Motion special is this: it connects your meeting notes to your tasks and your calendar. Other notetaker tools do not do this on their own.
What Users Are Actually Saying
Many people write reviews about Motion on websites like Capterra, G2, and Trustpilot. These are websites where real users share their honest opinions about apps. Not all users say the same thing. Some are very happy with Motion. Others are not happy at all. The happy reviews are mostly about the calendar and scheduling tool. The unhappy reviews are mostly about the price and how long it takes to set everything up. Here is what users say most often.
- Scheduling logic saves real time: Many users say that Motion makes planning their day much easier. Before, they had to think about when to do each task. Now Motion does that thinking for them. This is the thing that most users talk about when they write a good review.
- Meeting notetaker is easy to set up: Most users say the notetaker is not hard to start. Many people were able to turn it on and use it without asking for help from customer support.
- Cost is the biggest complaint: Almost every negative review talks about the price. Some users on Trustpilot say Motion has raised its price more than once over the years. Also, the AI credit system for meeting notetaker usage makes the price hard to predict. In Motion, AI features use something called “credits.” Each month, your plan gives you a certain number of credits. If you use too many AI features, your credits run out. Then you have to pay extra money on top of your normal monthly price.
- Onboarding takes longer than advertised: “Onboarding” means the process of setting up the tool and learning how to use it. Many users say this took longer than Motion told them it would. The notetaker needed more setup steps than they expected.
- Mobile app falls short: Many users on G2 and Capterra say the phone app does not work as well as the computer version. Some features are missing on the phone. This is a problem for people who do most of their work on their phone.
On Capterra, Motion has a rating of 4.3 out of 5 from 89 reviews. For the right person, it works very well. But if you do not use all its features, the price is hard to accept. The negative reviews are not saying Motion is broken. They are saying the price is high and the setup takes more time than expected.
Motion Meeting Assistant vs. Dedicated AI Notetakers
This section will help you decide which tool is the right one for you. Maybe you already pay for Motion because of its calendar features. In that case, the notetaker is a nice bonus that comes with your plan. But maybe you are thinking about buying Motion mainly to get a good notetaker. In that case, you should read this section carefully. Here are three other tools and how they compare.
- tl;dv: This tool only does one thing. It records and writes down what happens in meetings. It has a free plan, which means you can start using it without paying. It is also easy to search through your old meeting notes. It does not put tasks on your calendar. But it is much cheaper than Motion. If you only need good meeting notes, tl;dv is a good option.
- Krisp: This tool focuses on making the sound on your calls better. For example, if you are in a noisy place, Krisp can remove that noise so other people hear you clearly. It also writes down what people say. But Motion does not try to improve your audio at all. And Krisp does not help you plan your schedule.
- Avoma: This tool gives you more detail about what happened in your meetings. For example, it can show you how many minutes each person talked. It can find topics that came up many times. It also works with sales tools, which are apps that help people who sell products or services. If your job is in sales or customer support, Avoma gives you things that Motion cannot.
- Motion’s edge: None of these three tools can do what Motion does after a meeting. Motion can take a task that was mentioned in the meeting and add it directly to your calendar. This connects your meeting and your work plan in one place. No other notetaker tool does this by itself.
So here is the simple answer when comparing Motion with bot-free AI meeting assistants. Motion’s notetaker is a good extra feature for people who already use Motion for their schedule. But it is not the best note-taking tool on its own. If you mainly want good meeting notes, one of the tools above will be better and cheaper. But if you want one app that handles your schedule, your notes, and your tasks together, Motion is worth looking at.
Pricing: Does the Meeting Assistant Justify the Cost?
The Pro AI plan costs $29 per month for one person when you pay for a full year at once. For teams of three or more people, the price goes down to $19 per person per month. The Business AI plan costs $49 per person per month for one user when paying yearly. For teams of three or more, it is $29 per person per month. If you choose to pay month by month instead of yearly, the price is higher.
The notetaker does not have a separate price. It uses something called “AI credits.” Every paid plan gives you a set number of these credits each month. The Pro AI plan gives 7,500 credits per person per month. The Business AI plan gives 15,000. Think of these credits like tokens. Every time you use an AI feature, like the notetaker or the AI chat, it uses some of your tokens. If you use too many features in one month, you run out of tokens. Then you pay extra. This is what makes the AI credit system for meeting notetaker usage confusing for many users. Your total bill can change every month.
Motion does not have a free plan. New users can try it for seven days at no cost. But seven days is often not enough time to really test the notetaker well.
Let us look at the cost in a simple way. If you bought a calendar tool like Calendly and a notetaker like tl;dv separately, you could spend between $30 and $50 per month. Motion gives you both in one plan. So it can actually save you money. But if you only want meeting notes, Motion is more expensive than what you need. Free tools like Fathom or the free version of tl;dv can give you basic meeting notes for no cost at all.
Who Should Use Motion’s AI Meeting Assistant?
Motion is not the right choice for every person. Some people will find it very useful. Others will not need most of what it offers. Ask yourself one simple question: Do you need a calendar tool and a notetaker in the same app every day? If yes, Motion may be a good fit. If not, there are cheaper and simpler options.
- Solo professionals and freelancers: Imagine you work alone. You have many clients. You have many meetings. After each meeting, you need to remember what to do next. Motion is good for you. It listens to the meeting, finds your tasks, and adds them to your calendar. You do not have to do this by hand.
- Small teams on project-based work: Imagine your team meets every week to work on a project. After each meeting, someone has to write down the tasks and send them to the team. With Motion, the notetaker does this automatically. It finds the tasks and sends them to everyone’s task list. This saves a lot of time.
- Managers who need meeting oversight: If you are a manager, you need to know what your team is working on. The Business AI plan lets you see each team member’s tasks and workload. You can also give tasks to people directly from the meeting notes. This makes your job easier.
- Heavy-duty notetaking users: Maybe you need the notetaker to be very accurate. Or maybe you need it to work in more than one language. Working with a sales tool like a CRM may also be something you need. A CRM is an app that keeps track of your customers and your sales. Motion does not do these things well. A tool built only for note-taking will do a better job and often cost less.
The people who get the most from the Motion AI meeting assistant are those who already use Motion for their calendar. For them, adding the notetaker is an easy and useful step. But if you only want better meeting notes, paying for all of Motion just for the notetaker is too much.
Motion AI Meeting Assistant Review at a Glance
Choosing the right tool is easier when you can see everything side by side. Here is a simple table that shows how Motion compares to tl;dv, Krisp, and Avoma across the things that matter most.
Conclusion
Motion’s calendar tool is very good. Many people say it is one of the best AI planning tools available right now. A lot of users think the price is fair just for this feature alone.
The notetaker is also good. It joins your calls. What people say gets written down. A summary is also made after each meeting. And it connects your meeting notes to your tasks. Other notetaker tools do not do all of this together. But the notetaker is not the most accurate tool for writing down speech. It also appears as a visible bot in your meeting. And the price needs careful thought if meeting notes are the only reason you want to buy Motion.
In fact, meeting transcription and calendar optimization are now considered some of the most practical ways people use AI tools at work.
So is the Motion AI meeting assistant worth it? Think about this one question. Do you need a calendar tool and a notetaker together in one app? If yes, Motion is a good choice. If not, there is a better and cheaper option out there for you.
What You Need to Know About Motion AI Meeting Assistant
Q1. Does Motion’s AI meeting assistant join calls as a visible bot?
A. Yes. The notetaker enters your call like a participant. Other people in the meeting can see it in the participant list. This works on Zoom, Google Meet, and Microsoft Teams. You can change its name. But you cannot hide it. There is no bot-free option in Motion right now.
Q2. What meeting platforms does Motion’s notetaker support?
A. Motion’s AI notetaker works on Zoom, Google Meet, and Microsoft Teams.
Q3. How accurate is Motion’s meeting transcription?
It writes well when the sound is clear, and people speak plain English. More mistakes happen when there is background noise, when someone has a strong accent, or when more than one person speaks at the same time.
Q4. Can Motion send automatic follow-up emails after a meeting?
Yes. After a meeting, Motion sends an email to everyone who was in the call. The email has the summary, the notes, and the list of tasks. You do not need to write this email yourself.
Q5. Is Motion’s meeting assistant available on the free plan?
Motion does not have a free plan. New users can try it for seven days at no cost. The meeting notetaker is part of the paid plans. It uses the AI credit system that comes with each plan.
Q6. How does Motion’s notetaker compare to tl;dv or Krisp?
tl;dv has a free plan and is easy to use after meetings. It also lets you search through old meeting notes easily. Krisp is very good at removing noise during calls. But neither tl;dv nor Krisp can put your meeting tasks on your calendar the way Motion does. Motion is better at connecting all parts of your work. The other tools are better at their own specific jobs.
Haroon writes about Windows optimization and PC tools. He covers how to clean up Windows, remove the clutter, and make your computer feel more powerful again.