The one important task during important meetings is to take notes on the important points and to make a good summary. This job is now made easy with these 10 best AI assistant meeting summary tools. These tools help you not only to pen down the key points, but also automatically make a calendar entry, design schedules, send follow-up reminders, share action items with your team, and keep every task organized in one place.
Now you do not need to wander around the internet to find the best pick. In this post, you can see all the best tools that are equipped with AI to assist you during and even after the meetings. Some of them integrate well with Zoom, Microsoft Teams, Google Meet, or Webex, while others can work across different platforms at the same time. People move fast while meetings are held, and they jump from one point to another within the blink of an eye. Improve your productivity, punctuality, and efficiency with these AI meeting assistant tools and do not miss a single important point.
Top 10 Best AI Assistant Meeting Summary Tools for 2026
These tools are made for meeting notes and meeting summaries, not for random tasks. Each one is a real product from a widely known brand. All ten focus on turning meetings into readable summaries and clear next steps.
1. Microsoft 365 Copilot in Microsoft Teams
Many Teams users want a summary that stays close to the meeting, not a note file that floats somewhere else. Microsoft 365 Copilot in Microsoft Teams can summarize key points and help you understand what you missed. It can also show “who said what,” which can help when a decision needs a clear source.
After the call, Teams Recap can also work with Copilot to pull out key points and follow-up tasks, which is one reason many teams prefer AI tools that stay inside their daily workflow. That makes it a strong fit for an AI meeting recap for Microsoft Teams users who want one place for chat, files, and meeting outcomes.
Pros:
- Fast meeting recap inside Teams.
- Highlights key points and decisions.
- Identifies who said what.
- Suggests clear next action items.
Cons:
- Requires Copilot subscription and setup.
- Best only for Teams meetings.
- Summary quality depends on the audio.
- Admin controls may limit access.
2. Google Meet “Take notes for me” (Gemini)
Some teams want notes that land in a shared doc right away, with no extra steps. “Take notes for me” in Google Meet can capture notes and organize them in Google Docs. It can also help late joiners with “Summary so far,” which keeps the meeting moving.
Soon after the meeting ends, the organizer can get an email with a recap link, and the notes can also appear with the Calendar event. For many people, this feels like Google Meet AI notes to Google Docs in the simplest form, because sharing is built into the workflow.
Pros:
- Creates notes directly in Docs.
- Shows “Summary so far” live.
- Shares recap through Calendar event.
- Simple for Workspace-based teams.
Cons:
- Needs an eligible Workspace plan.
- Admin can disable the feature.
- Language support can be limited.
- Notes may miss fine details.
3. Zoom AI Companion
Zoom is a daily meeting home for many companies, so a built-in summary can save a lot of time. Zoom AI Companion Meeting Summary lets the host start an AI-generated summary and then share it after the meeting. That helps when clients, leaders, or partners need a fast recap.
For project teams, a quick recap can reduce long follow-up threads. When a summary is shared right after the call, people can act while the details are still fresh. That is why it works well as a Zoom meeting summary assistant for project follow-ups in busy workweeks.
Pros:
- Creates quick post-meeting summaries.
- The host can share a recap easily.
- Fits Zoom-first meeting workflows.
- Highlights decisions and next steps.
Cons:
- Requires a supported Zoom plan level.
- Host controls summary availability.
- Some meeting modes may be limited.
- Language support varies by feature.
4. Cisco Webex AI Assistant
Webex teams often want a smooth way to catch up without stopping the speaker. Cisco AI Assistant in meetings can help you understand what you missed and stay on top of the conversation. It also supports a summary and transcript after the meeting, depending on settings.
For many organizations, the value is in a clear structure: summary, notes, and action items that can be reviewed and shared. As a Webex AI assistant meeting recap and transcript option, it fits teams that want meeting results to be easy to find and easy to pass along.
Pros:
- Provides catch-up without interruptions.
- Delivers summary plus transcript.
- Works well in Webex meetings.
- Helps track decisions and tasks.
Cons:
- Speaker labels may be incorrect.
- Accuracy drops with poor audio.
- Best inside the Webex ecosystem.
- Company terms may be missed.
5. Otter.ai
Otter.ai is known for turning meetings into text you can search. Its AI Meeting Agent supports real-time transcription and also provides automated summaries, insights, and action items. It can connect with tools people already use for online meetings and scheduling.
When a team is spread across time zones, a good recap can replace a second meeting. That is why Otter often fits AI meeting summary software for remote teams, where not everyone can attend live, but everyone still needs the same outcomes and next steps.
Pros:
- Searchable transcripts for quick review.
- Generates summaries and action items.
- Joins Meet, Zoom, and Teams.
- Sharing supports team collaboration.
Cons:
- Plan limits on meeting volume.
- Accuracy drops in noisy rooms.
- Bot consent rules may apply.
- More features require a paid plan.
6. Fireflies.ai
Fireflies.ai is built around meeting capture and fast review. It highlights “Comprehensive AI Summaries” that include detailed notes, action items, and even customized summary styles. That makes it useful when teams want the same meeting to be summarized in different ways.
Some people want meeting notes that look like formal minutes, with clear owners and clear tasks. Fireflies can support that style, which is why it fits as an automatic meeting minutes generator with action items for teams that want meetings to lead to real follow-through.
Pros:
- Creates detailed AI meeting summaries.
- List action items clearly.
- Works across major meeting apps.
- Search past meetings quickly.
Cons:
- The free plan has feature limits.
- The bot must be invited to meetings.
- Accuracy depends on audio clarity.
- Some advanced features cost more.
7. Fathom
Fathom focuses on making meetings easy to review. It describes instant summaries and action items, often delivered quickly after the call. Many people like that the recap arrives fast, so they can share it right away and keep work moving.
In many workflows, the best part is the balance: you get the full record, but you can also read a short summary when you are in a rush. That makes Fathom a useful real-time meeting transcription and summary tool for teams that want speed, clarity, and less manual note writing.
Pros:
- Fast summaries after each call.
- Works on Zoom, Meet, Teams.
- Simple setup for most users.
- Useful templates for recap style.
Cons:
- Some features require a paid plan.
- Meetings may require an extension.
- Team controls need upgrades.
- Best results need recordings.
8. TL; DV
TLl; DV is designed for teams that meet often and want AI-powered meeting assistants that create quick, repeatable notes. It describes AI-generated summaries and meeting notes, and it also highlights support for major meeting platforms like Zoom, Microsoft Teams, and Google Meet. That multi-app support can simplify training for teams.
When a company uses more than one meeting tool, consistency matters more than fancy extras. TL; DV can help create one summary style across platforms, which is why it can work as a cross-platform AI notetaker for Zoom Teams Meet in mixed-tool environments.
Pros:
- Creates AI summaries and notes.
- Supports Zoom, Teams, and Meet.
- Helps build multi-meeting reports.
- Good for recurring team meetings.
Cons:
- Free plan limits AI notes.
- Advanced reports require a paid plan.
- Recording can reduce comfort.
- Best results need recordings.
9. Avoma
Avoma presents itself as an AI platform that automates note-taking and follow-ups, and it also highlights CRM updates as part of the workflow, so an AI manager can review the summary, assign next steps, and reduce missing details.
Sales and success teams often care about clean records as much as they care about the recap itself. Avoma is a strong fit for AI meeting summaries that sync to CRM, because the summary can support better follow-up and better tracking without extra manual work.
Pros:
- Strong summaries for revenue teams.
- Captures action items and follow-ups.
- Supports CRM-friendly meeting outcomes.
- Good for structured call reviews.
Cons:
- Pricing rises with more seats.
- Setup can feel sales-focused.
- Advanced tiers add extra cost.
- Best value needs consistent use.
10. Read.ai
Read.ai focuses on meeting recaps that are delivered automatically. It says Read joins meetings, records, and delivers a recap, and it also describes email summaries with topics and action items. For many teams, that inbox delivery makes sharing feel effortless.
Some teams work in fields where meeting notes must be handled with care, especially when sharing outside the core group. In those cases, secure AI meeting notes for regulated industries means choosing strong admin controls and clear sharing rules, and Read.ai is often reviewed with that type of need in mind.
Pros:
- Sends email recaps after meetings.
- Works with Meet, Zoom, and Teams.
- Highlights topics and action items.
- Supports opt-out and controls.
Cons:
- The bot joins as a participant.
- Some users worry about privacy.
- Host approval may be required.
- Best results need recordings.
Comparison Table: AI Assistant Meeting Summary Tools
| Tool (Official Name) | Type | Works With | Summary Output | Action Items | Best Fit |
|---|---|---|---|---|---|
| Microsoft 365 Copilot in Microsoft Teams | Built-in | Microsoft Teams meetings | Key points, “who said what,” alignment, recap | Yes | Teams-first companies that want summaries inside the meeting workspace |
| Google Meet “Take notes for me” (Gemini) | Built-in | Google Meet | Notes organized in Google Docs, “Summary so far,” recap link | Yes (next steps in the Doc) | Google Workspace teams that want notes stored and shared as a Doc |
| Zoom AI Companion | Built-in add-on | Zoom meetings | AI meeting summary that the host can share after the meeting | Yes | Zoom-heavy teams that need fast post-meeting recaps for stakeholders |
| Cisco Webex AI Assistant | Built-in | Webex meetings | Meeting summary plus transcript after the meeting | Yes | Webex organizations that want structured recap, notes, and transcript delivery |
| Otter.ai | Third-party | Zoom, Microsoft Teams, Google Meet | Transcript plus automated summaries and insights | Yes | Remote teams that need searchable transcripts and quick catch-up summaries |
| Fireflies.ai | Third-party | Zoom, Microsoft Teams, Google Meet | AI summaries with flexible formats | Yes | Teams that want detailed notes, flexible summary styles, and broad integrations |
| Fathom | Third-party | Zoom, Google Meet, Microsoft Teams | Fast summaries and transcripts | Yes | Teams that want simple setup and fast post-meeting summaries |
| tl;dv | Third-party | Zoom, Microsoft Teams, Google Meet | AI-generated summaries and notes | Yes | Mixed-platform teams that want consistent post-meeting summaries across tools |
| Avoma | Third-party | Zoom, Google Meet, Microsoft Teams (plus others) | Summarized notes plus meeting analytics | Yes | Sales and success teams that also want CRM-ready outcomes and follow-ups |
| Read.ai | Third-party | Zoom, Microsoft Teams, Google Meet, plus in-person | Meeting notes with summary, transcript, and action items | Yes | Teams that use multiple meeting platforms and want one recap format everywhere |
Conclusion
A good AI assistant meeting summary tool should feel like a helper, not like extra work. The best ones turn a long meeting into a short story you can understand in minutes. Clear decisions, clear action items, and easy sharing are the parts that matter most, because they keep the meeting from fading away. A simple way to strengthen follow-up is writing minutes so actions stand out, so everyone can see the next steps at a glance.
As you pick a tool for 2026, start with where you meet most often, then check how the summary is shared and stored. A Teams-first company may prefer Copilot in Recap, while a mixed-tool team may prefer a cross-platform notetaker. When the tool matches your habits, meeting summaries become a steady system that keeps work simple and steady.