Did you ever regret missing a very important point while you were in a meeting online? Exactly, there are too many keypoints that you listen to but forget or slip to note them. These key points help you make notes, build a narrative, and come up with good preparation for the next meeting. Now you will never miss a single point with these best AI assistants for meeting notes.
Do not allow your focus to deviate while you listen to the discussion and note down important points of a meeting. If this task is carried out with the help of AI, you will crack the entire code. There are multiple AI-enabled meeting features, such as accurate transcription with speaker labels, automatic summaries with key points, action items, and decision extractions.
Top 10 Best AI Assistants for Meeting Notes
These tools help you stay focused during meetings, and if you also want free AI meeting assistant tools, start with the options that offer a free tier or free access in a limited form. They capture notes, summaries, and next steps for you. Choose the one that fits your meeting app and daily work.
1. Microsoft Copilot
Microsoft Copilot can support meetings inside Microsoft 365. It can help turn a long talk into simple takeaways. With less typing, you can look at the screen less and listen more.
To use it well, keep a simple AI assistant for the meeting notes workflow. Start with an agenda, speak clearly, and review the recap right after the meeting. This habit keeps your mind on decisions, owners, and deadlines.
Pros:
- Strong Teams integration.
- Clear meeting recaps.
- Action items from discussions.
- Fast follow-ups in Microsoft apps.
Cons:
- A paid license is often required.
- Best inside the Microsoft ecosystem.
- Admin setup may be needed.
- Organization policies may restrict.
2. Gemini for Google Workspace
Gemini for Google Workspace fits teams that use Google Meet and Google Docs. It can help with meeting notes that land in a document you can share. That makes it easier to stay present, because you are not always writing.
A clear meeting goal makes the recap stronger. When decisions and next steps are stated clearly, the notes become easier to follow. If your goal is the best AI meeting notes for remote teams, keep one shared document for each recurring meeting.
Pros:
- Works with Google Meet.
- Notes saved in Google Docs.
- Easy sharing with teammates.
- Helpful for recurring meetings.
Cons:
- An eligible Workspace plan is required.
- Best within Google tools.
- Features vary by account.
- Admin controls may be limited.
3. Zoom AI Companion
Zoom AI Companion can create an AI meeting summary after a Zoom call. That helps many people relax, because they do not feel they must type every detail during the meeting.
For better focus, use the recap to lock in decisions and tasks. Then turn those tasks into simple assignments right away. This supports the AI meeting recap for Zoom calls because the team can move forward with less confusion.
Pros:
- Quick summaries after meetings.
- Reduces manual note-taking.
- Works inside Zoom meetings.
- Useful action items capture.
Cons:
- Not on free Zoom plans.
- Quality depends on audio.
- Admin enablement may be required.
- Limited outside the Zoom ecosystem.
4. Webex AI Assistant
Cisco Webex AI Assistant can help by giving a summary of what was discussed. This can be useful in long meetings, where it is easy to miss a point. When you trust the recap, you can spend more energy listening.
For automated meeting minutes for project updates, use the same format each time. Keep sections like decisions, risks, and action items. A steady format makes the notes easier to read, and it keeps meetings more organized.
Pros:
- Good summaries for long meetings.
- Helps late joiners catch up.
- Works inside Webex meetings.
- Supports action item follow-up.
Cons:
- Mostly available on paid plans.
- Features depend on plan level.
- Enterprise setup can be complex.
- Limited outside Webex workflow.
5. Otter.ai
Otter.ai is used for meeting transcription and summaries, and it also works as an AI-powered meeting assistant for teams that want searchable notes. It can capture the conversation, so you can focus on speaking and listening. When you know the transcript exists, you can stop trying to write every line.
Some meetings have many details. Interviews, training, and brainstorming can be hard to capture by hand. When you need a meeting transcription with action items, read the summary first, then check the transcript only for the exact part you need.
Pros:
- Strong transcription for review.
- Searchable notes for recall.
- Good summaries of key points.
- Works across many meeting types.
Cons:
- Free minutes run out.
- Speaker labels may need edits.
- Noisy audio reduces accuracy.
- Advanced features require payment.
6. Fireflies.ai
Fireflies.ai creates meeting notes, action items, and summaries. That helps focus because you do not need to sort messy notes later. You can review one recap and see what matters fast.
A good next step is to send action items to your task tool right away. This keeps follow-up simple and steady. Many teams also like CRM synced meeting summaries, because meeting notes can connect to sales work with less manual effort.
Pros:
- Automatic notes and action items.
- Works across major meeting tools.
- Helpful summaries for quick review.
- Searchable meeting history available.
Cons:
- The free plan has limits.
- Summaries may feel generic.
- Permissions needed to join.
- Some upgrades require payment.
7. Fathom
Fathom is made to help you stay present in meetings. It summarizes the call, so you can listen instead of typing. That is helpful in client calls, where attention and timing matter.
Use the summary as your base notes. Then add one short human note about context or tone when needed. This keeps the recap simple, but still useful when details beyond words matter.
Pros:
- Simple summaries save time.
- Helps you stay present.
- Good highlights of key moments.
- Easy sharing of takeaways.
Cons:
- Best on supported platforms.
- Team features may be paid.
- Audio quality affects accuracy.
- Some cleanup may be needed.
8. Notion AI
Notion AI Meeting Notes can work well when your team already uses Notion. Notes feel easier to use when they live beside your projects and tasks. That can help focus because you do not need to move notes between tools later.
A Notion AI meeting notes template can make meetings smoother, and it can also work like an AI manager for keeping notes and next steps in one place. Use the same sections each time, like agenda, key points, decisions, and next steps. This keeps notes easy to scan and easy to act on.
Pros:
- Notes live with projects.
- Easy to create tasks.
- Templates keep meetings consistent.
- Good for team knowledge.
Cons:
- Capture depends on the setup.
- An AI add-on can cost.
- May need meeting integrations.
- Formatting may need review.
9. Sembly AI
Sembly AI creates meeting notes with highlights and action items. That helps when you want to stay focused and still leave with clear next steps. If the tool captures the details, you can give more attention to the talk.
If your team needs strict rules, check the settings before you use it widely for privacy-first AI meeting notes, review recording, storage, and sharing options. Clear rules can protect the team and reduce worry.
Pros:
- Clear summaries and tasks.
- Highlights important meeting moments.
- Works across multiple meeting apps.
- Reduces follow-up confusion.
Cons:
- Free plan time limits.
- Audio quality affects accuracy.
- Some features require tiers.
- Privacy settings need care.
10. Grain
Grain is an AI notetaker that helps teams save key takeaways. It is often used for customer meetings, where the details matter later. When notes are easy to review, you spend less time rewatching and more time acting.
Keep your notes easy to find. Use short titles that name the outcome, like a decision or next step. This habit also fits Teams CCopilot’sintelligent meeting recap thinking, because it keeps your notes clear and searchable.
Pros:
- Great for customer call highlights.
- Easy clips and sharing.
- Summaries support fast follow-ups.
- Useful transcript for review.
Cons:
- The free plan has limitations.
- The best features are team-focused.
- Depends on supported platforms.
- Permissions and rules required.
Comparison Table: Best AI Assistants for Meeting Notes
| AI assistant | Best fit | Notes output | Focus help | Free plan | Paid plan, limits, and add-ons |
|---|---|---|---|---|---|
| Microsoft Copilot | Microsoft Teams meetings | Intelligent recap, summaries, highlights. | Reduces live typing by generating a recap. | No full meeting recap on free Teams. | Intelligent recap requires Teams Premium or a Microsoft 365 Copilot license. |
| Gemini for Google Workspace | Google Meet | AI notes in Meet, saved and shareable recap. | Let’s you stay present while notes are captured. | Not included with free Meet usage. | Requires an eligible Google Workspace subscription for “Take notes with Gemini. |
| Zoom AI Companion | Zoom Meetings | Meeting summary and related AI features. | Post-meeting summary reduces rework. | Not available for free Zoom meetings. | Included at no extra cost with eligible paid Zoom services assigned to the user account. |
| Webex AI Assistant | Webex Meetings | AI meeting summaries and action-item support. | Helps you catch up fast and stay on track. | Not positioned as a free feature. | An AI Assistant is included in paid Webex plans, depending on the plan. |
| Otter.ai | Cross-platform meetings | Live transcription, searchable transcript, summaries. | Searchable notes reduce the need to type. | Free – 300 monthly transcription minutes. | Paid tiers raise minute limits and add advanced workflows and team features. |
| Fireflies.ai | Cross-platform meetings | Transcripts plus AI summaries and action items. | Structured outputs reduce follow-up work. | Free – unlimited transcription with limited AI summaries and storage limits. | Paid – unlimited AI summaries and higher storage; upgrades add downloads and more features. |
| Fathom | Zoom, Meet, Teams | Recordings, transcription, instant call summaries. | “Stay present” style summaries and quick review. | Free – unlimited recordings and transcription. | Paid plans add team and advanced features beyond the free plan. |
| Notion AI | Notion workspace + meetings | AI meeting notes with key points and action items. | Notes live with tasks and projects for fast follow-through. | Trial access may be limited. | AI meeting notes are in beta and tied to Notion AI and plan availability. |
| Sembly AI | Cross-platform meetings | Notes, highlights, tasks, and summaries. | Clear action items reduce mental load. | Free – limited monthly recording time. | Paid – higher limits and more AI features; free tier is time-capped. |
| Grain | Cross-platform meetings | Recording, transcript, AI notes, and highlights. | Easy recap and sharing reduce rewatching. | Free – limited plan available. | Paid – team plans; trial and paid tiers expand limits and features. |
Conclusion
All these tools aim to protect your focus during meetings. A structured note-taking system can make it easier to review key points and turn next steps into clear tasks right after the meeting. They reduce the need to type while people speak. Some tools are built into meeting platforms, and others work as separate notetakers.
Pick the tool that fits your day. If you use Microsoft 365 or Google Workspace, those options may feel simpler. If you join calls across many apps, a dedicated notetaker may fit better. No matter what you choose, focus improves most when you review the recap and turn next steps into tasks right away.